The People app in Outlook.com keeps track of your contacts and their information in a convenient and easy-to-manage address book. Open Outlook.com in a web browser. Click the app launcher icon — the nine-dot box — in the upper left corner of the screen to view the available apps. If you are using Outlook with an Exchange Server account, your Address Book will include the Global Address List (GAL), a list of everyone who has an Outlook account on the Exchange Server. To view a different address book in Outlook, follow these three steps. This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013. Open the Outlook.com Address Book (People) You won't find an address book on Outlook.com. Instead, look for People when you want to find your contacts, groups, and lists. You'll also use People to edit, add, and remove entries. You can open Outlook.com People using either the mouse or a keyboard shortcut.

How to download address book in Outlook?

In general, the offline address book for an Exchange account will be updated automatically in Outlook. Besides, you can choose to manually download the offline address books for your own needs. In this article, I will show you how to manually download address books in Outlook.

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Download address book in Outlook 2010 and 2013

In Microsoft Outlook 2010 and 2013, you can easily download the offline address book of your Exchange account with following steps.

Step 1: Select any folder of Exchange account in the Navigation Pane, and then click the Send/Receive Groups > Download Address Book on the Send / Receive tab. See screen shot below:

Note: In Outlook 2010 and 2013, you can also find out the Download Address Book command with clicking the File > Info > Account Settings > Download Address Book.

Step 2: In the popping up Offline Address Book dialog box, click the Choose address book box and select the address book you will download, and then click the OK button.

Note: Normally the option of Download changes since last Send/Receive is checked. And you can change the options in the dialog box above based on your needs.

Then the Outlook Send/Receive Progress dialog box comes out. This dialog box will be closed automatically after send/receive progress completing.

Download address book in Outlook 2007

If you are using Microsoft Outlook 2007, the following steps will walk you through downloading the offline address book of your Exchange account at ease.

Step 1: Click the Tools > Send/Receive > Download Address Book.

Step 2: In the Offline Address Book dialog box, click the Choose address book box and select the proper address book from the drop down list, and then click the OK button.

Note: By default, the option of Download changes since last Send/Receive and option of Full Details are checked. And you can change the options according to your own needs.

Then it will open the Outlook Send/Receive Progress dialog box, which will be closed automatically after the send/receive progress completing.

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Written by Mårten Björk •

Your Mac has an excellent address book application where you can store your contacts. It’s very simple, but has all the features you’ll ever need.

A nice thing about it is that it collaborates with other applications. For instance, if you are composing a mail in the “Mail” application, it can auto-complete information. If you type “James Dean” into the “To” field, “Mail” will automatically get James Dean’s e-mail address from “Address Book” and insert it into that field.

We promise you, Apple’s Address Book will make your digital life a bit easier!

Address Book overview

1. List of groups

The first column contains a list of groups. The top group that says “All” contains all of your contacts. Later in this article you will learn how to create your own groups.

2. List of all the people/companies in a group

In the second column you can see all the contacts in the group currently selected in the first column.

3. Information about the selected person/company

In this part of “Address Book” you can view information about the person that is currently selected in the second column (2).

4. Search

If you have a bunch of contacts, it might be convenient to search for the right person. Hits appear as you type.

Add a new contact

Adding a new contact is very simple. When in the group “All”, click the plus button below the second column. A new contact is created.

After clicking the plus button, a new contact will appear in the list above. In the third column you can also see all the data you can enter about that contact. You can enter their name, address, company, phone number, e-mail address, birthday and a lot of other things.

While editing, you will see that the “Edit” button below the contact’s information is selected (a bit darker than usual). When you have finished editing, click that button once and the information you just entered will be saved.

Editing a contact’s information

This is very simple: select a contact whose information you wish to edit and then click the “Edit” button below that person’s information. Edit the information and then press “Edit” again to save.

Creating groups

If you have a lot of contacts and would like to create a group of them, “Address Book” lets you do so. Below the group list (the first column), there is a plus button. Click it once and a new group will be created. Give it a name and go back to the “All” group.

Now just drag contacts to that group and they will be added. The contacts are never moved from the “All” group and if you later decide to delete the group, all your contacts will still be in the “All” group.

Creating smart groups

Sometimes it’s more convenient to let your Mac create the groups. With “Address Book” you can create groups based on certain criteria. For instance, you can tell “Address Book” to show all contacts with a certain name or all contacts that live in a certain city.

To create a new smart group, click the cogwheel button once and a menu will appear. Click the first alternative saying “New Smart Group”. You will now be asked to give the smart group a name and some criteria for that group. All contacts that matches the criteria will be visible in that group.

Exporting and importing contacts

“Address Book” is built upon the vCard-standard. This is a format that most contact applications use. This means that you can exchange contacts with your PC-buddies that use Microsoft Outlook or some other contact application.

Microsoft Outlook For Mac

Outlook Address Book Location

If you wish to import a contact, just drag it into the Address Book contact list. “Address Book” will ask you to confirm the import by pressing a button.

To export a contact, just drag it out from the application and drop it where you want it. You can also select multiple files and drag them out of the application. If you drag multiple items, the exported vCard file will still only consist of one file containing all of the contacts.